Top 7 Online Productivity Tools For 2013

It has been nearly a year since I last wrote a blog post.

I am very active in using my Facebook, so feel free to like my page using the link on the right hand side or connect with me on a personal level here.

Last week I posted an image on my Facebook wall of how I tracked my productivity using the computer.  Many have asked to know more about it, including the tools that I personally use, as well as those which I find helpful in improving my day to day productivity dramatically.

Poy's Rescue time

So I decided to write a blog post with the top 7 online productivity tools that I personally use day to day.
These are not shown in the effective order.  I’m just putting out there for you to see!


1. Snagit

Screen Capture and So Much More Snagit helps you provide better feedback, encourage teamwork, and create images that explain exactly what you mean. Quickly snag what’s on your screen, enhance it with effects, and then share your creations instantly.

“Snagit helps you provide better feedback, encourage teamwork, and create images that explain exactly what you mean. Quickly snag whatever is on your screen, enhance it with effects, and then share your creations instantly.”

I’m using Snagit to record my screen, share How-To videos quickly, and upload to YouTube for my private clients, or my YouTube subscribers.

Check out Snagit here


2. ScheduleOnce

Scheduling clients has never been so clean, sleek, and satisfactory! More than 50,000 customers trust ScheduleOnce to power their online scheduling

“Scheduling clients has never been so clean, sleek, and satisfactory!”

After trying all sorts of online schedule sites such as:  TimeTrade, Appointy, BookFresh, vCita, BookedIN and MANY MORE, I still recommend ScheduleOnce based on these criteria:

  1. Great price
  2. Clean interface
  3. And most importantly, it must be able to sync to multiple calendars via gmail.

These are among other reasons that I found ScheduleOnce highly commendable and a must-try. Check mine out at
(P.S. to be fair, vCita is at par with ScheduleOnce, with the exception that it is a little more expensive – I’m testing both tools as we speak)

Check out ScheduleOnce here


3. TeamworkPM

Project Management Made Easy

“Teamwork Project Manager is an easy-to-use online teamwork & project management software application that helps managers, staff and clients work together more productively online.”

In the past 18 months, I have tried way too many Project Management platforms out there such as: Smartsheet, Mavenlink, Basecamp, Wrike, Trello, Asana, activeCollab, Podio, 5pmWeb, zoho, gantter, AffinityLive, WorkETC, Apptivo and Blue Camroo in order to find the best and the most suitable one for my Facebook Marketing & Training business at Kaboom Training.  Now it will be unfair for the developers above if I don’t state what I was looking for:

  • Task Management (duh!)
  • Sub Tasks
  • Connect with Google App
  • Great price for 3 staff (or more)
  • Gantt Chart
  • Milestone
  • File management with an easy to map it with Google Drive or Dropbox.
  • Message area/Communication Newsfeed style to see who did/comment about what.  (think of Facebook)
  • Email reminder
  • Ability to assign to a certain person or MULTIPLE persons
  • Ability to save tasks as a template and easily duplicate/copy it for recurring projects
  • Set recurring task such as everyday tasks, weekly tasks, monthly tasks
  • User management – control who can see what projects etc.
  • Most importantly, it must be a LIVE collaboration! If there’s a change, It must show up or notify the user straight away.

I am a creator type and I have many hands-on clients. Therefore, I need to find a project management software that I can put task lists to as well as able to delegate all my staff in one place. TeamworkPM is pretty amazing! You can do advanced functionality, such as recurring tasks, email reminder, assign to certain member, Gantt Chart (woohoo) and many more!

Check out Teamworkpm here


4. RescueTime

Find your ideal work‑life balance. With so many distractions and possibilities in your digital life, it's easy to get scattered. RescueTime helps you understand your daily habits so you can focus and be more productive.

“RescueTime helps you understand your daily habits so you can focus and be more productive. Find your ideal work‑life balance.”

I just started using this software around 3 weeks ago and on a subconscious level, I have been improving nearly 10% on my productivity. Kudos to myself 😀
It is a really neat software, that runs in the background by collecting the activities, programs, and websites that you open on your PC, and translates your overall activity to a beautiful graph.

Edited: I just realized they do have Android & IOS version too! Rescuetime is now tracking the time I spend playing games or reading Manga on my phone and my productivity dropped by 6%…. boo!

Check out RescueTime here


5. Odesk

Get the right freelancer. Get the job done.

“Get the right freelancer. Get the job done.”

I have spent $8061 in the last 2 years for 1469 hours (61 days and 2 hours) of work that I didn’t have to do myself..that translates to $5.49 per hour. I had all ranges of people which includes my awesome project manager, who hires and fires people to get the job done. Some that I have hired in the last two years were graphic guys, virtual assistants, web guys, accountants, bookkeepers, social media people, an English teacher (yes, i did hire one for myself), IT related advisers, and many more!

Sign up with Odesk here


6. Getresponse

World's Easiest Email Marketing. Create stunning newsletters and landing pages in minutes.

“World’s Easiest Email Marketing. Create stunning newsletters and landing pages in minutes.”

Getresponse ROCKS! This is where I collect people, contact  (CRM) details, and can easily send them valuable contents,  offers, newsletter, updates, freebies, and things they can immediately use for their lives.

I personally believe it is a much better product than Mailchimp, although just slightly better than Aweber.

Check out Getresponse here


7. Streak (required Gmail)

Poy TB Streak

“CRM in your inbox”

I am currently using Streak to do sales pipeline, but it can be tweaked in many ways how you like it.  The two best things about Streak are:

  1. It is in my Gmail! I don’t need to open up another software for it.
  2. I can share the info live/collaboratively with my team!.

Oh, did i mention  it’s free too 🙂

See Streak demo here!


Final word

That wraps up The Top 7 Productivity Software that I personally use day in day out, that I have decided to share it with you all!

Currently, I have around 40 something software/tools, both online and installed on my machine and mobile phone.
I am all about creating a system to make my life simpler.  My question to you is:  Are you the type that spends way too much time and know that you can do so much more in a shorter time?

If that is you,  click on the box below!

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Please  type in the comment or suggestions  below on what you think about my article. I would love to hear your thoughts!


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